CURRENT_MEETING_REPORT_ Reported by Tracy LaQuey AGENDA 1. Review Charter, Objectives, Timeframe 2. Review last meeting's action items 3. Review draft and make comments 4. Discuss RFC situation 5. Discuss review process, researching for entries 6. Discuss format 7. Determine what's next, for example, distribution and updating 8. Determine action items for the next meeting MINUTES The meeting began with a review of the charter of the USER-DOC Working Group. To summarize, the purpose of the group is to prepare a bibliography of online and hardcopy documents, reference materials, and training tools addressing general networking information and ``how to use the Internet''. End users and people who help end users are the targeted audience. The group has been collecting documents since the first USWG meeting in Texas and have described some broad categories to cover. It was decided at the IETF meeting at Stanford to have a rough draft ready by this meeting. Last meeting's action items were reviewed. They were: o Write up and pass out questionnaire at Plenary Session: Enger, Roubicek, Bowers This questionnaire was written up and passed out at the Stanford meeting. o Develop Template (LaQuey, Marine, Redfield, Roubicek) Karen Roubicek made up a template which was reviewed by the mailing list. She then sent it out to several mailing lists and USENET groups. o Define set of key RFCs (Reynolds) Joyce Reynolds put together a ``Basic Beige'' list of RFC's. o Research Andrew system and Federal databases (Breeden) o Find information SOCRATES project (Breeden) Laura Breeden did not attend this meeting, so we heard no report on these two items. o Choose set of mailing lists (Roubicek, Bowers) 1 Mailing lists, groups, newsletters and other methods of distribution were discussed at the Stanford meeting by a full meeting of the User Services group. o Liaison with library community (Roubicek) Since we don't really have a final draft, we are waiting before we do this. o Schedule distribution meeting (Bowers) A joint meeting with the NOCTOOLS WG chaired by Martyne was held at Stanford. o Write article about bibliography for ConneXions soliciting info (Perillo) We did not write an article between the Stanford and Hawaii meeting, but Ole has us scheduled for helping him with an article for the December ConneXions issue. The rough draft in reference format was passed out to all members attending and the entries and categories were discussed. It was suggested that we include an entry that describes the format of online documents (ASCII, PostScript, etc.) The following categories were discussed and added to the scope of the bibliography: Glossaries, Marketing Materials, Pointers to NICs, Pointers to Maps (this was actually added at the last meeting but no entries were put into the rough draft), and pointers to bulletins (like DDN Security and CERT). The marketing materials will help those users who need to show the value of networks, and procedures for getting connected. Some specific suggestions were made for additional entries (the ACM article on security and ethics, FRICC documents - OSTP report and online Gore Bill, NREN document). Elizabeth Redfield had sent a suggestion that OSI documents be included, so we decided to include general documents on OSI protocols and tutorials. It was decided that we should also add an introduction and short explanations on networks. Tracy presented a sample format for the bibliography - using keywords to group similar documents. Dave Crocker pointed out the annoyance of having to flip back and forth from an index to the body of the text. He suggested using more detailed key information that will give a better idea of what the documents are about. Tracy passed out a letter sent by Elizabeth Redfield concerning some bibliographic issues and additional fields. We decided that the format board would review this message and report on it at the next meeting. Inclusion of RFCs was discussed. We don't want to have any political problems with including certain RFCs and excluding others. Joyce Reynolds is going to get some feedback from Jon Postel and Vint Cerf about her ``Basic Beige RFCs'' list. It was decided to go ahead and include this list, though. 2 Since a lot of entries are incomplete and questionable, we decided that our editorial and research boards should go over all of the entries. The editorial board will decide if an entry should be included while the research board will work on incomplete entries. The chair of the editorial board is Karen Bowers. Members include Tracy LaQuey, Francine Perillo, Joyce Reynolds, April Marine and Jon Pugh. The Research committee now includes the NIC, Jon Pugh, Martyne Hallgren, Dana Sitzler, Karen Roubicek, Tracy LaQuey and Roxanne Streeter.Since the format of the final bibliography is still not decided, several members decided to discuss those issues. The ``Formatting Board'' is Karen B. and Mary Stahl, with help from Dana Sitzer, Karen R. and Laura Breeden. We will update the bibliography annually. If the group is not actively in session with the IETF, then we will reconvene for some period of time. The draft is still located and available via anonymous ftp on emx.utexas.edu in the directory ``user.wg'', file ``bibliography''. The following action items were assigned: o Karen Bowers will schedule a videoteleconference for the Editorial Board the week of November 13. The board will look over the existing draft and make changes. o Joyce Reynolds is proposing an F.Y.I. series of notes, allied to the RFC's, but providing information about who does what on the Internet. (For example, Joyce thought that the bibliography would be a good F.Y.I. document.) o We will have a final rough draft sent out electronically by January 16. We will schedule a full day (preferably the first day of the next IETF meeting in Florida) to go over it. o The Research Board will find more documents and complete existing entries. o The Format Board will review Elizabeth Redfield's bibliographic suggestions. o We will follow up existing connections in the Library community. o Ole, Tracy and Joyce will work on an article for ConneXions. ATTENDEES Armstrong, Karen Bowers, Karen Choy, Joseph H. Crocker, Dave Enger, Robert M. Hallgren, Martyne M. Jacobsen, Ole LaQuey, Tracy L. Moore, Berlin 3 Reynolds, Joyce K. Roubicek, Karen Sitzler, Dana Stahl, Mary Streeter, Roxanne Wintringham, Dan Yuan, Aileen 4